Every decision grounded in your governing documents.
Community management software that replaces the add-ons your board buys on top of its management system. Every deadline, notice and approval follows your own governing documents.
Built by Steven Levin, LCAM, CMCA, AMS, a working community association general manager.
- Due soon
Architectural request: patio extension
Decision due in 9 days under Article VII
- Ready to sign
Lease registration: unit 3-204
Addendum signed by owner and tenant
- On record
Hearing notice: noise complaint
14-day notice mailed, certified
- In board book
Variance report: September
Drafted from the statement, approved by the manager
One login replaces the stack.
It runs beside your current accounting system from day one, so nothing has to be converted to start.
Built on two principles: transparency, so the board sees what the manager sees, and accountability, so every decision is documented on the record.
Instead of a community forum app
Resident portal
Requests, bookings, notices and documents, in English, Spanish and Arabic.
Instead of a lease and ARC application service
Leases
Online lease package, e-signed addendum, approval or registration by your rules.
Instead of digital facility passes
Passes and amenities
Pet, vehicle and amenity registration, renewals and a guardhouse log.
Instead of a board portal and voting tool
Board portal
A signing queue, decisions and certificates, all on the record.
Instead of a reserve planning tool
Reserve planner
Your reserve study, turned into a phased, funded plan.
Instead of hand-built board books
Reports and board book
Manager’s report and variance report, drafted by AI and approved by a person.
Every deadline and notice follows your governing documents.
Read once, applied everywhere
Declaration, bylaws and resolutions become your community’s rule set at onboarding.
Notices that hold up
Decision clocks, hearing notice periods and lease rules come from your documents, not a template.
Your data stays yours
A complete export of the association’s records whenever the board asks for it.
Your reserve study, turned into a plan the board can act on.
A reserve study tells you what will wear out. The planner tells the board what to do first, what it costs each year, and what changes when a priority moves.
Reads the study
Imports every component and checks totals against the published study.
Ranks the projects
Scores life safety, value and cost, and groups projects by priority.
Phases the work
Schedules and defers projects within the money actually available.
Solves the contribution
Finds the yearly contribution that funds the plan, and shows the cash in every scenario.
Priced for your community, not from a rate card.
Community
Resident portal, leases, passes, architectural requests, violations and the board portal.
Operations
Community, plus work orders, owner accounts, the guardhouse tablet and the manager’s report.
Management
Operations, plus the reserve planner, board book builder and variance report.
Every quote is built for your community: unit count, the modules you need and the governing documents we set up. Billed annually. Lease screening is paid by the applicant, not the association.
Book a consultation for a quoteThe people who set it up, and stand behind it.
Governance and records audits, board book and reporting setup, onboarding from your governing documents, and portfolio or interim management.
The board still decides. Our job is to make sure it decides with the facts, on the record, and on time.
Bring us the decision you are stuck on.
A consultation on your community, a demo on a fictional one, and a written quote built for you. Or start with a one-hour governance records checkup with a written summary. Serving the DC metro area.
Grounded is a product of Common Ground Solutions LLC. Demonstrations use fictional sample data. Grounded supports, and does not replace, the advice of the association’s attorney, accountant and reserve professionals. Read the professional services disclaimer.